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Lunchtime Solutions Food Example

Contracting Information

A Transparent Contracting Process | Lunchtime Solutions
Director of Business Development Susan Gracey and Business Development and Relationship Manager Fred Sulzbach

Lunchtime Solutions will be happy to work with you to develop a plan for moving your food service program ahead, including menu options, program options, and financial assessment.

Steps to a Successful Contracting Process

For your convenience we have outlined the steps and a recommended timeline for the contracting process below. If you have any questions or would like to learn more about the contracting process, call us at 605-235-0939 or send us an email.


  • Site visit to view a company’s operations

Standard Food Service Management Request for Proposals (RFP) process:

  1. Board decision to issue a Request for Proposals (RFP) from interested management companies
  2. Notify your State Agency and get RFP materials and official timeline
  3. Make internal decisions on RFP, contract structure, and selection criteria
  4. Get your customized RFP approved by your State Agency- Expect 2-4 weeks
  5. Follow State Agency’s requirements for advertising your RFP
  6. Have a facility walk-through of your kitchens for prospective management company representatives
  7. Receive proposals – Deadline: 60 days
  8. Evaluate proposals received: Allow 1 week
  9. Negotiate contract with selected company: Allow 2 weeks
  10. State agency approves the contract: Allow 4 weeks – target date for submission of
    contract to the State is no later than May 1

If you have any questions or concerns, Susan Gracey, Director of Business Development or Fred Sulzbach, Business Development and Relationship Manager, will be happy to assist you. Call them at 605-235-0939.

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Lunchtime Solutions provides a positive partnership with our school that results in the effective staffing and management of our breakfast and lunch programs. Not only does Lunchtime make our lives easier, but more importantly works to deliver a great service with nutritional meals on a daily basis for our students.

- Dale J. Hafer, Superintendent
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